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Books

Bookkeeping from your bank statements, receipts and invoices: every account checked against the bank, and profit month by month.

Set up

1Name the business, choose its currency and the month its financial year starts.
2Add each place it keeps money: bank accounts, mobile money and cash. Give each its opening balance on a date; the opening balance of the first statement you will bring in, on its first day, is best.
3A chart of categories is ready to use: sales, rent, salaries, diesel and fuel, bank charges and more. Rename, add or remove them in Settings.

1Choose Bring in a statement. Pick the account, then drop the statement PDF (or a scan or photo of it), a CSV, or one Tables to Excel has already read.
2Check the preview: what is new, and what is already there. Bringing the same statement in twice adds nothing twice.
3Its closing balance is compared with your books. If they differ, a statement is missing, or the opening balance needs correcting in Settings.
4Money moved between two of your own accounts is recognised and never counted as income or a cost.
5Choose Add a payment for anything paid in cash or not on a statement.

1Give each transaction a category from the list beside it. Choose Always to sort every payment with the same words the same way from now on.
2Tick several to sort them together.
3Choose Receipt, then Take a photo to photograph one in the page (or choose a photo or PDF). Its date, total and shop are read for you; keep it with the payment it belongs to, or add it as a new payment.
4Money in that matches an open invoice from Invoices is offered as a match. Matching marks the invoice paid there.

1Overview shows money earned, costs and profit for the period, what needs you, and each account's balance and bank check.
2Reports shows profit and loss by category for any period, month by month, and what the owner took out or put in.
3Download every transaction as a CSV for an accountant. On paid plans, download the year-end summary PDF.

Free keeps one business and three accounts. Nothing is deleted when you reach a limit.
Tax paid and the owner's drawings are not costs: they are shown after profit.
Books adds up your own records. It is a summary, not tax advice.

Stuck? Write to [email protected] and a person replies, usually within one working day.